Contract & Cost Optimisation

The pain

Recurring contracts — telecom, printing, software, the external IT partner, connectivity — were signed years ago and renew tacitly. Nobody looks at them anymore. This is the smartest first step: the value can be expressed immediately in euros, and the fee often pays for itself.

The scan

All recurring IT, telecom, print and vendor contracts are collected and benchmarked against current market rates — making it clear in black and white where you are overpaying.

The result: a savings report with concrete amounts (€/year) per item, prioritised, plus a negotiation and action plan.

Typical findings

• Telecom: still an expensive subscription per mobile phone while pooling or a current rate costs half. Fixed lines or data lines nobody uses anymore, yet invoiced every month.
• Printing/MFP: a lease contract with a cost per page three times the market rate — just tacitly renewed again because nobody watched the notice date.
• Software: licences for 50 users of which 30 are still active. Duplicate tools doing the same thing. A Microsoft 365 plan that is too expensive for actual usage.
• External IT partner: a monthly fee or managed services invoice without anyone checking what is actually delivered. Hourly rates above market. "Advice" that always happens to point to that same partner's more expensive solution.
• Cloud: unused resources, oversized VMs, data egress nobody monitors.

The follow-up

We renegotiate on your behalf, take on recurring vendor management, or plan an annual repeat scan. This is the pillar that most easily evolves into an ongoing, recurring IT governance relationship.